QUALIFICATIONS:

EDUCATION AND EXPERIENCE: 

• At least one-year accounts payable experience using computerized system required. 
• Experience with basic email, Excel, and accounting software.  Familiarity with 1099 processing.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Ability to accurately process medium to large volume of invoices. 
• High level of attention to detail is essential.
• Experience analyzing and researching to resolve accounts payable issues. Must be able to work independently and possess oral and written communication skills to interact with management and vendors where needed.  
• High degree of organizational skills required. 

PHYSICAL REQUIREMENTS: This is an office position which requires repetitive typing motions but otherwise is primarily sedentary in nature.

PRINCIPAL ACCOUNTABILITIES:

• Responsible for full cycle accounts payable functions, including
  • Managing a shared email inbox of all invoice submissions, check requests, wire transfers and ACH requests.
  • Invoice entry – ensuring invoices are accurate and per purchasing or other source documents.
  • Communicating with vendors and other departments to obtain necessary documents needed to process invoices and payments, such as W9s, payment/bank details, or other items.
  • Payment processing – preparing batches accurately and timely ensuring all payments are in accordance with purchasing policies and procedures.
  • Process wire and ACH batches to allow for a timely bank reconciliation of all automatic payments.
  • Maintaining schedules to track and ensure monthly vendors are paid on time.
  • Maintaining organized accounts payable documentation, support records/files, and tracking spreadsheets, including but not limited to W9s, new vendors, batch files, and various departmental tracking spreadsheets.
  • Updating vendor records when necessary.
  • Accurate processing of 1099s annually.
• Resolve accounts payable issues/problems.
• Act as back-up in supervisor’s absence for processing wire requests, ACH payments, posting batches and entering journal entries.
• Other duties as assigned.

Please see a full list of requirements on the Carnegie Museums’ Career Site.

This Full-Time position is eligible for the Carnegie Museums’ many Benefits.